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Executive Assistant to Judy Wicks (Fitler Square, Philadelphia)

compensation: $50,000 / Year
employment type: full-time
non-profit organization

Executive Assistant to Judy Wicks

Judy is seeking a full time Executive Assistant who shares her values around building a sustainable and just local economy, has excellent writing, social media and communication skills and can provide administrative and operational leadership in helping to run Judy’s various non-profit organizations, as well as functions of her personal life. Strong communication skills are needed to document Judy’s work, write blogs and newsletters, help her with a new book project, as well as taking notes at events and meetings and following up on assignments,. Must be proficient at taking photographs and simple video and publishing to social media, and updating and managing websites. The candidate should be self-motivated and comfortable maintaining and improving upon the organizational systems that keep everything running smoothly. Also essential is an upbeat, amicable personality, flexibility and willingness to do what is called for, and a love of dogs. Experience in social change work for economic justice and sustainability is a strong bonus, as well as a passion for addressing the climate crisis and a strong interest in local economy work, including family farms, entrepreneurship.


Responsibilities

1. 75 - 80% of Time - Non-Profit Organizations (All Together Now, Proud Pennsylvania, Circle of Aunts and Uncles, Beagle Brigade)
Marketing and Communications
Write/assist in writing a blog documenting Judy’s projects and assist in her new book project
Produce new content for social media and manage presence on Facebook, Twitter, Instagram, etc.
Take and post photos and video
Assist in organizing events
Oversee book marketing
Handle requests for interviews
Update 4 websites as needed (SquareSpace and Wordpress)
Build and maintain email lists
Write and/or help craft e-newsletters
Manage speaking inquiries and contracts
Operations
Manage special events
Accompany Judy to project meetings and take notes (requires some evenings and/or weekends, but very little)
Follow up on assignments from the meetings
Schedule meetings on doodle poll
Oversee book inventory, order more books as needed, send out books from website orders
Keep track of progress on projects
Act as a liaison with the bookkeeper to manage financials

2. Office and Home Oversight - 20-25% of Time:
Maintain and improve office and digital operational systems
Manage bank deposits, bill paying, and contributions
Work with bookkeeper on taxes, financial reporting, etc.
General office duties such as filing, maintaining office supplies
Maintain photo and scrapbook archives
Oversee various household functions to make sure everything runs smoothly,
Manage other independent contractors such as the dog walker, repairmen and errand runner.

Requirements
Must have strong communications background
Must have a professional/polite and friendly/fun demeanor, as you will represent Judy in the work you do for her in the world
Must have a driver's license.
Must be able to work independently on a range of tasks
Must have complete confidence in operating and organizing GSuite applications such as gmail, calendar, and drive.
Must have confidence in digital marketing tools such as social media, SquareSpace, Wordpress.
Must be able to manage your own time to meet deadlines set by external factors, and also set deadlines for yourself and meet those successfully
Must have hustle and strong work ethic
Must have a commitment to excellence in everything you do
Must have a passion for justice and love of nature.

Nice to Have
Previous executive assistant experience
A car that can be used occasionally when Judy’s car not available.

Logistics
Job starts: ASAP
Hours: 40 hours/week, normally 9-5 M-F; hours may shift if there is an evening or weekend meeting or event.
Location: Fitler Square; some of the work may be done remotely.
Compensation: $50,000/year salary with 2 weeks paid vacation, plus holidays. Health insurance, and retirement fund contributions.
To Apply: Please complete our online application and upload your resume and a thoughtful cover letter stating why you want the job and why you are the person for the job: https://forms.gle/froMpJfbVZmjxPc46. Applicants without a cover letter will not be considered.
  • Principals only. Recruiters, please don't contact this job poster.
  • do NOT contact us with unsolicited services or offers

post id: 6968112067

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